West Hendred & Ginge Village Hall
West Hendred Village Hall
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West Hendred & Ginge Village Hall
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West Hendred Village Hall
This agreement is made between the Committee of West Hendred & Ginge Village Hall & the Hirer.
(1) The Village Hall named in clause 1.2 acting by its management committee (“Village Hall”).
(2) The person or organisation named in clause 1.3 (“Hirer”).
AGREED as follows:
1. In consideration of the hire fee described in clause 1.4, the Village Hall agrees to permit the Hirer to use the premises described in clause 1.5 for the purpose described in clause 1.6 for the period(s) described in clause 1.1. The details inserted in sub-clauses 1.1 to 1.6 below and the answers to the questions in sub-clauses 1.7 and 1.8 are terms of this agreement. This Hire Agreement includes the annexed Standard Conditions of Hire and the Special Conditions of Hire (if any) set out in the attached Schedule.
1.1 Dates(s) required:
1.2 Village Hall Contact
1.3 Hirer Details:
The Hirer shall pay at time of booking (unless a prior arrangement is made with the Committee). Cheques payable to “West Hended Village Hall” Please note that cancellation without reasonable notice will be subject to a cancellation fee.
The security deposit shall be refunded (or cheque torn up as instructed) within 14 days of the termination of the period of hire provided that no damage or loss has been caused to the premises and/or contents nor complaints made to the Village Hall about noise or other disturbance during the period of the hiring as a result of the hiring.
1.5 Premises
1.6 Purpose/description of hiring
2. The Village Hall does not have a Premises Licence, therefore a temp licence authorising the following regulated entertainment and licensable activities at the times indicated must be applied for from WODC. Please confirm which licensable activities will take place at your event:
If you answer yes to the above question, you will need to seek written permission from the management committee in order for a bar to be provided by or arranged or for a Temporary Event Notice to be given for the event.
2.2 The management committee may require you to complete a separate form detailing your requirements.
2.3 Where a licensable event is to be held for which the premises, or that part of the premises, are not licensed the hirer shall be responsible for obtaining such authorisation as may be needed.
2.4 The hall has a licence with the Performing Rights Society for the performance of copyright music.
2.5 In order to hold a licensable activity a Temporary Event Notice (TEN) will need to be given to the licensing authority.
The Hirer shall obtain the written consent of the management committee on the form provided for this purpose before giving the licensing authority a TEN. Failure to do so will result in cancellation of the hiring without compensation because there is a limit on the number of TENs which can be granted annually for any premises. Lack of co-operation could affect future fundraising by the hall management committee and local voluntary organisations.
3. The Hirer agrees with the Village Hall to be present (by its authorised representative, if appropriate) during the hiring and to comply fully with this Hire Agreement.
4. It is hereby agreed that the Standard Conditions of Hire together with any Special Conditions of Hire shall form part of the terms of this Hiring Agreement unless specifically excluded by agreement in writing between the Village Hall and the Hirer.
5. None of the provisions of this Agreement are intended to or will operate to confer any benefit pursuant to the Contracts (Rights of Third Parties) Act 1999 on a person who is not named as a party to this Agreement.
(Hirer or representative of organisation)
Signed by the person named at 1.2(b) above, duly authorised, on behalf of the Village Hall’s Management Committee:
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